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Member Onboarding

Once your organization becomes a member of the Appia Foundation, getting your team access to the collaboration tools and working groups is a short, mostly self-service process. Here's what to expect.

Onboarding steps

  1. Complete the onboarding registration form. Use a work domain email address — the form won't accept personal email addresses. Only submissions from a whitelisted member organization's domain will be processed; if your organization has just joined and your domain isn't recognized yet, contact the Slack help desk channel or email helpdesk@appiafoundation.org. As part of the form, select the working group(s) you'd like to collaborate with. (The Steering Committee isn't a selectable option here — see Working groups & meeting cadence below.)

    Open the registration form

  2. Receive working group invitations. Based on the working group(s) you selected, you'll be invited to join them.

  3. Receive a Slack invitation. This grants access to the Appia Foundation Slack community.

  4. Receive Google Drive access. You'll be given access to the Drive(s) for your working group(s).

  5. Receive GitHub access. This grants access to all Appia Foundation GitHub repositories. GitHub is the primary platform for working group activity, so this step is required. If you don't already have a GitHub account, you'll be sent a link to create one — Appia Foundation staff and the project manager can set aside time to help anyone unfamiliar with GitHub get oriented.

  6. Join the Appia Foundation's social community.

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Getting up to speed in a working group

Once you've joined a working group, several resources help you understand where the group stands technically and get oriented on current activity:

  • Meeting minutes — each working group's GitHub repository contains a meetings folder with meeting minutes. Review these to catch up on previous discussions, decisions, and technical topics covered.
  • README file — kept up to date for each repository, giving new members a current snapshot of where the project stands technically.
  • Issues and pull requests — found within each GitHub repository, these illustrate the working group's current activity, open questions, and work in progress.
  • Pinned Slack documents — each working group's Slack channel has key documents pinned at the top, including links to the associated Google Drive, giving access to documents that have previously been, and are currently being, discussed.

Together, these resources help new members quickly understand where information lives, where the working group is technically, and what's currently in progress — reducing unfamiliarity when joining ongoing collaboration.

For how the Foundation is governed — the reporting structure, membership levels, decision-making, and the specification framework — see the Governance page.

Working groups & meeting cadence

Group Cadence On the onboarding form?
Architecture Working Group Monthly Selectable
EU AI Act Sub-Working Group Biweekly Selectable
Steering Committee Biweekly Invitation-only — not offered as a selectable option

Steering Committee meeting times rotate to accommodate the group's dispersed geographical membership.